Exhibiting at AAUP 2017

What is the AAUP Meeting?

The Association of American Univeristy Presses Annual Meeting and Exhibits offers an opportunity to meet decision-makers from all of the major university presses and a number of other scholarly publishers. If you offer products and services of interest to scholarly publishers, you should plan to attend.

Who attends the AAUP Meeting?

Meeting registrants are primarily staff from AAUP's member presses. AAUP annual meetings typically attract between 600-800 people. Approximately 650 individuals attended the AAUP 2016 meeting in Philadelphia.

See the list of the AAUP 2016 Attendees >

Who exhibits at the AAUP Meeting?

AAUP Exhibitors offer a range of services that include: printing, typesetting, paper supply, copyright licensing, mailing list research, database and publishing software solutions, and more.

Learn more about the 2016 Exhibitors >

When and where is the 2017 Annual Meeting?

The AAUP Annual Meeting will be held June 11-13 at the JW Marriott Austin.

Where will the exhibits be located?

The table-top Exhibits will be in the JW Grand Ballroom on the fourth floor of the hotel of the hotel. Coffee breaks will be held in the Exhibit hall.

What are the fees to exhibit?

Table fees:

General rate: $1,800
Partner rate: $1,200

A 20% deposit is required when booking your table.

A draped table with chairs and registration fees for two company representatives (excluding meals) are included in the table fees.

There will be additional charges for box-handling and any electrical and audiovisual needs. Exhibits are strictly table-top; no large displays or booths will be allowed. There is a limit of one table per company. Exhibitor representatives are entitled to attend annual meeting sessions and off-site receptions. There is an additional fee for attending group meals. If a company would like to send more than two representatives, each additional representative will be required to pay the appropriate meeting registration fee.

Where do I stay?

A block of rooms has been set aside at a special AAUP rate: $219 a night (+tax and $1 daily internet fee) at the JW Marriott Austin110 E 2nd Street, Austin, TX 78701.

A direct link to allow guests to make bookings will be available in March 2017.

The last day to make a reservation at the discounted rate is Thursday, May 18, 2017, but book early, as this block of rooms tends to go quickly.  

Please note: AAUP has not authorized and will not authorize any third party housing company to contact attendees. Please disregard any such phone calls or emails should anyone try to contact you.

What is the exhibit schedule?

Preliminary 2017 hours (subject to change):

Set-up
Monday, June 12: 8:00 - 10:00 a.m.

Exhibits Open
Monday, June 12: 10:00 a.m. – 6:00 p.m.
Tuesday, June 13: 8:00 a.m. – 4:00 p.m.

Tear Down
Tuesday, June 13: 4:00 – 5:00 p.m.

How do I reserve a table?

Book your table at this link.

Click on the table you would like, and follow the online prompts.

If you have questions, contact This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Are there any additional benefits?

2017 Exhibitors will be listed on AAUP's website and in the meeting program. Exhibitors can opt to participate in the prize drawing and purchase advertisements (limited availability) in the registrants newsletter. In addition, a list of all exhibitors with a description of services that they provide will be included in attendees' registration packets.

Are exhibitors allowed to attend educational sessions?

Absolutely. Sessions are generally open to all meeting attendees.

Are there speaking opportunities?

There are not currently opportunities to participate on session panels.

When will the program be available?

 The program will be available in March 2017.

Are there sponsorship opportunities?

Of course! Please contact Susan Patton ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it ) for more information.

How can I increase traffic to my table?

Increase traffic to your tables by donating items for a prize drawing. Let us know if you will contribute, and AAUP will help promote your participation. Popular prizes include e-readers, tablets, gift cards, and service discounts.

AAUP will also provide exhibitors a mailing list of meeting attendees (for one time use only) to help companies promote their presence at AAUP 2017.

Is it possible to attend without exhibiting if I’m not a member of AAUP?

Yes! Registration information will be available in March 2017.

What is the cancellation policy?

Cancellations received in writing prior to April 11, 2017, will forfeit the 20% deposit. Cancellations received in writing between April 12 and May 11 will be subject to a 50% cancellation fee. No refunds for cancellations received after May 11, 2017.

Speakers and sessions may change without notice. In the unlikely event of meeting cancellation, AAUP is not responsible for any costs, damages, or other expenses incurred by the exhibitor.

Please put me on the mailing list to receive information.

Contact: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

 

Hotel & Travel

Conference Hotel

The meeting venue is the JW Marriott Austin, 110 E 2nd Street, Austin, TX 78701.

A block of rooms has been set aside at a special AAUP rate: $219 a night ( plus tax and $1 daily internet fee)

A direct link to allow guests to make bookings will be available in March 2017.

The last day to make a reservation at the discounted rate is Thursday, May 18, 2017, but book early, as this block of rooms tends to go quickly.

Please note: AAUP has not authorized and will not authorize any third party housing company to contact attendees. Please disregard any such phone calls or emails should anyone try to contact you.

Travel Information

Travel by Air

Austin-Bergstrom International Airport is served by most major airlines. The airport is approximately 11 miles from the JW Marriot Austin, a 25-minute drive.

AAUP has set up a travel discount with United and Alaska Airlines:

United Airlines Travel Discounts: AAUP attendees traveling by air to Austin may be eligible for up to 10% off United fares for travel between 6/8/2017–6/16/2017. Click here for more information > icon.pdf

Alaska Airlines Travel Discounts: AAUP attendees traveling by air to Austin may be eligible for up to 5% off Alaska Airlines/Horizon Air US, Canadian, Mexican or Costa Rican city fares for travel between June 7, 2017–June 21, 2017. Click here for more information > icon.pdf

Ground Transportation

The following options are available for airport transportation to and from downtown Austin:

Travel by Car

The JW Marriot Austin address is 110 E 2nd Street, Austin, Texas 78701

Click here (and scroll down) for driving directions to the JW Marriot Austin >

Parking at the Hotel

Valet Parking

  • 0–3 hours: $20 plus tax
  • 3–6 hours: $30 plus tax
  • 3-plus hours: $43 plus tax

Self Parking

  • $32.47 per 24 period including tax
  • AAUP 2017 attendees are eligible for a 20% discount on self parking

Austin Info

There is much to see, hear, and eat in Austin. We’ll have a list of places to visit prior to the meeting. In the meantime, sample some of what Austin has to offer:

 

 

Looking Ahead

Looking Ahead

Save the dates for future AAUP Annual Meetings

 

AAUP 2018
San Francisco, CA
June 17-19, 2018
Fairmont San Francisco

AAUP 2019
Detroit, MI
June 11–13, 2019
Detroit Marriott at the Renaissance Center

   

Save the Date

Join us June 11–13, 2017, at the JW Marriott Austin.

Stay tuned throughout the coming year for more information about AAUP's 2017 Annual Meeting, including program updates, hotel & travel information, pre-meeting events, and more!

AAUP 2017 Program Committee

Mary Rose Muccie, Temple, Chair (maryrose.muccie AT temple.edu)
Amanda Lanne-Camilli, SUNY
Brady Dyer, Texas
Jill Rodgers, MIT
Sylvia Hunter, Toronto
Sharon Pavlas-Mills, Texas A&M

Board Liaison
Darrin Pratt, Colorado

Central Office Liaison
Susan Patton ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it )

 

Online Attendee Kit

Online Attendee Kit

This is your online information guide for AAUP 2016. Many of the materials here can also be found in the packet you receive at registration. We offer this digital registration packet as a convenient back-up.

Digital Registration Packet

AAUP 2016 Program

Click here to access the program online >

Alternatively, use our mobile program, formatted to give you the best experience while on-the-go. The mobile program will also dynamically adjust to last-minute room and schedule changes, so you won't miss a thing.

Maps & Guides

Find your way around AAUP 2016 with a floorplan of Loews Philadelphia Hotelicon.pdf

If you need help getting from point A to point B, we also have a map of downtown Philadelphia, courtesy of VisitPhilly.comicon.pdf

Finally, Scribe has put together a wonderful guide of restaurants and attractions in Philadelphia. Make sure to check out all the things to do and grab a cheesesteak! icon.pdf

Attendee List

Want to know more about your fellow UPers at AAUP 2016? See a full list of attendees. icon.pdf

Social Networking

Twitter tag: #aaup16
Twitter feed: @aaupresses

Exhibitors & Prize Drawings

See who's exhibiting at AAUP 2016. icon.pdf

Sponsors

View our generous meeting sponsors.

AAUP's Best Practices for Peer Review

The new handbook from the Acquisitions Editorial Committee, entitled Best Practices for Peer Review, will be given to each AAUP 2016 attendee and will serve as a core resource for the AAUP community, providing a guide for new editors in the field and new scholarly publishing programs, as well as a reference point for scholars, authors, and universities.

Read Best Practices for Peer Review online today, or download the PDF icon.pdf

Strategic Plan Progress Update

AAUP has been making wonderful progress on our new Strategic Plan, which was adopted by the Board in October 2014. icon.pdf

2015–2016 Annual Report

AAUP's 2015–2016 Annual Report can be found in your registration packet, or you can view it online. icon.pdf

AAUP 2016 Evaluation Survey

Let us know what you thought of AAUP 2016, so we can make next year even better!

Save the Date for AAUP 2017

We hope you'll be joining us for AAUP 2017, June 11-13 in Austin, Texas. icon.pdf

Cooperative Advertising

As always, we're offering great advertising discounts through our partner publications; learn more here. icon.pdf

Looking Ahead: University Press Week 2016

#ReadUP on all of the excitement for this year's University Press Week, November 14-19. Don't forget to stop by the Networking Lounge on Saturday, June 18, from 1:00–1:45 PM to meet the UP Week Task Force and find out how your press can be involved in the celebrations.

 

   

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