Journals Assembly

AAUP Journals Assembly

Date: Thursday, June 18
Time: 2:00 – 5:00 PM
Location: Sheraton Denver Downtown

Organizers: AAUP Journals Committee (Chair: Jill Rodgers, Journals Marketing Manager, MIT Press)

Gather with the directors, managers, and other leading staff who produce journals across the AAUP landscape. Enjoy this chance to discuss the existing challenges of journals publishing, and explore new opportunities and potential collaborations with your peers. Each press is invited to send a single representative to the assembly. This forum-style session will be moderated, but all participants are encouraged to share information and opinions. Suggestions for topics will be gleaned from the attendees in advance (we are already considering such items as retention strategies; approaches to licensing; projects with your university; proactive acquisitions; and the wake of the Swets bankruptcy).

Registration details: Registration is limited to representatives from AAUP member presses. Each AAUP member press may send 1 representative. There is no charge to attend, but advance registration is required.


AAUP Press Directors Meeting

Date: Thursday, June 18, 2015
Time: 12:10 PM to the conclusion of the Rockies/Astros game (first pitch at 1:10 PM)
Location: Coors Field
Sponsored by Ingram

Organizers: Leila Salisbury, Director, University Press of Mississippi and Mark Saunders, Director, University of Virginia Press

In conjunction with this year’s annual meeting, AAUP Board members have planned a special interactive brainstorming Directors’ Meeting focusing on the challenges and opportunities facing scholarly publishers with an eye toward finding common solutions to problems and most effectively capitalizing on new ways of connecting authors and readers.

As a way to stimulate discussion, foster networking, and make this event memorable, we have reserved a suite at Coors Field in Denver for an afternoon baseball game between the Rockies and the Houston Astros. The format of the session will be creatively linked to the baseball game, with groups of ten directors forming a “theme dream team.”

First pitch is scheduled for 1:10 PM and directors will convene an hour in advance to cover general business and for groups to formulate provocative questions/issues surrounding one of the six selected topics. During each of the six innings, one of the groups will facilitate a wider discussion of their topic. During 5 minute “pitcher warm-ups,” one group will throw out provocative challenges around their assigned theme and group thought and interaction will continue during the inning. The final innings of the game will be set aside for informal networking and discussion.

Help select topics you would like to discuss by participating in this event survey. Responses are requested by March 31.

Registration details: This event is generously sponsored by Ingram, so there is no extra cost to attend. Tickets are limited, and you must register to attend the meeting though the annual meeting registration process. Attendees must have the rank and function of director to attend. Only one representative per press (exceptions will be made for co-directors only). You must register no later than June 5.


Workshops & Special Meetings

Thursday, June 18

AAUP Press Directors Meeting

To be held at Coors Field, this special meeting is open only to directors of AAUP member presses. Learn more >

New Directors Bootcamp

Press directors with less than 3 years on the job will learn together how to navigate the challenges. Learn more >

AAUP Journals Assembly

Gather with the directors, managers, and other leading staff who produce journals across the AAUP landscape; open only to representatives of AAUP member presses. Learn more >

Marketing Workshop: Coloring Outside the Lines

This half-day interactive workshop will facilitate a "Big Ideas" conversation to get people thinking about what we can and should be doing in marketing as we try to navigate the ever-changing marketing landscape. Attendees should leave the workshop excited about new strategies, tools, and platforms. Learn more >

Design & Production Workshop: InDesign to EPUB

By focusing on InDesign as an EPUB creation tool, this half-day workshop will cover getting the most ebook value from InDesign. Learn more >


Hotel & Travel

Conference Hotel

The meeting venue is the Sheraton Denver Downtown. A block of rooms has been set aside at a special AAUP rate: $189 a night (+tax) single/double. This rate includes guest room Internet access. 

To reserve, click here.

The last day to make a reservation at the discounted rate is May 16, 2015, but book early, as this block of rooms tends to go quickly.

AAUP has not authorized and will not authorize any third party housing company to contact attendees. Please disregard any such phone calls or emails should anyone try to contact you.

Travel Information

Denver International Airport is served by most major airlines. The airport is approximately 25 miles from the Sheraton, a 35-40 minute drive.

The following options are available for airport transportation to and from the downtown Denver:

• Super Shuttle: AAUP has negotiated a $6 discount on round trip Super Shuttle service. Round trip rate with discount is $38. The discount code is 6K3XJ. Click here or call 1-800-258-3826 for more information.
• Fox Limo Service: 303-882-0525
• Denver Yellow Cab: 303-777-7777 $51 flat rate to/from Denver International Airport
• Metro Taxi: 303-333-3333 $55.15 flat rate to/from Denver International Airport
• Freedom Cab: 303-444-4444
• Skyride: SkyRide is RTD's convenient, affordable bus service to and from Denver International Airport (DIA). It makes hourly trips at $11 each way. Click here for the schedule.

Getting to the Hotel

Sheraton Denver Downtown is located at:
1550 Court Place, Denver, CO 80202

Driving directions to the Sheraton

Parking at the Hotel

Valet Parking
0-3 hrs: $26
3-8 hrs: $32
8+ hrs: $39
Overnight: $39

Self Parking
$8.00 per hour with a maximum charge of $29
Monday - Friday after 5:00pm until 4:00am: $14
Weekend rate $14
Overnight: $29
Oversize Vehicles: $38

Denver Info

Year-round, Denver enjoys low relative humidity. The average high for June is 81 degrees Fahrenheit; the average low is 50.

Be aware of the effects of high altitude. Click here for some tips on staying well in the mile-high city. 

Denver Highlights
There's much to see and do in Denver, including Rocky Mountain National Park, the Denver Art Museum, and a host of restaurants and bars. Check out highlights of the city's attractions from  

The New York Times lists Denver top-spots for food, culture, and more in this profile, "36 Hours in Denver."


Solutions Showcase

Solutions Showcase


AAUP’s annual meeting and exhibit hall provides one of the few opportunities for AAUP’s publishing professionals to get broad sense of what’s new in publishing tools and services. This year, we’re making sure our members can get even deeper knowledge of some of those products. Welcome to AAUP’s first Solutions Showcase!

Do you have an innovative idea, platform, service, or product that will wow the AAUP community? Can you describe it in 5 minutes or less? Then you need to participate!

For the first time ever, AAUP will hold a session offering you the opportunity to speak directly to our annual meeting attendees in a lightning-round format with games and music to help energize attendees. This afternoon session will have no competing sessions, and we’ll be serving free beer, soda, and snacks.

Deadline extended! We only have time for a maximum of 12 solutions to be showcased in this session and we want to ensure a diversity of demonstrators. Interested companies must apply by Friday, April 3 TUESDAY, APRIL 7, to be considered.

When and Where?

This stand-alone session will take place from 5:00-6:15 PM on Friday, June 19, at the Sheraton Denver Downtown.

Who Will Attend?

Expect at least 400 people to listen and learn from you.  Between 600 and 800 individuals normally attend the AAUP meeting. At least 100 AAUP member publishers are typically represented across all specialties including directors, marketers, editors, designers, production professionals, IT professionals, and journals folks. Academic librarians and non-profit scholarly publishers not often represented at other publishing industry meetings will also be attending. 


The fee to participate is $1,350.

2015 Exhibiting Companies, Partners, Members, and Meeting Sponsors will pay a discounted rate of $950.

Payment is due upon acceptance of your application, and no later than Friday, May 22, 2015.  Company representatives are responsible for appropriate registration fees.

Application Deadline

Companies interested in participating must submit an application by Friday, April 3.

Applicants will be evaluated to ensure that a range of products and services are represented, and companies will be notified whether or not they have been selected to present by Friday, April 24 2015.  

Additional Benefits

  • Selected companies will receive 2 lists of email addresses of AAUP Attendees (who opt in to receive mailings) to do both pre-and post meeting outreach. One list will be send by June 5 and the second will be sent at the conclusion of the meeting. Each list AAUP provides can be used one time only.
  • Participating companies will be listed in the AAUP Program and posted on the event website.
  • Participating companies can place brochures/business cards on a table in the “Solutions Showcase” Session room.
  • Participating companies will receive a complimentary digital edition of the 2015 AAUP Directory.
  • Presentation slides will be posted via the AAUP Wiki at the conclusion of the meeting.


Full payment must be made by Friday, May 22.  Companies that don't meet this deadline will lose their opportunity to participate.

AAUP will decide on the order of the presentations and advise participating companies of the schedule no later than Friday, June 5.

Presentations and details of the company representative must be provided to AAUP by Friday, June 5. Only one speaker per company will be allowed. Event organizers will be responsible for preloading presentations.


Click here to apply.


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